When preparing for a sale or merger, you’ll need best practices for using virtual data rooms in document management to share confidential information with third parties. This can be anything from legal documents to financial records and research data. It is crucial to do this safely to prevent your intellectual property from being hacked or stolen. This is why a lot of companies turn to virtual data rooms to aid in due diligence with partners and investors.
When setting up a virtual room the first steps is to invite all users. This can be done with the bulk-invitation function. Once all users have joined the virtual dataroom, it is possible to grant access to specific documents and folders. For the best results, you should try to limit the number of documents users can see at any given time. Also, you should create an established file structure and ensure that your files are saved using the correct format.
Once you’ve given users access to the virtual data room, be sure to periodically review and monitor your reporting. This will let you keep on track of the amount of times your users access the virtual data room and which files they are most interested in. It is also possible to see how long each user has spent on a particular file.
You can access the reports from your iDeals’s virtual data room by logging into Reporting and selecting the data you wish to see. The reports will appear on the page and can be filtered by access Groups Documents, Categories, and Active Users.
