Your data room is an exclusive due diligence tool that offers organisation, structure and ease of use for a long and complicated process. When conducting M&As or tenders, capital raising, as well as other corporate www.yourdataroom.org/providers-features/ events, a large number of documents need to be reviewed to make an informed decision. Compiling all this information is time-consuming and is prone to errors.
Thankfully, there are several essential features that can be used to make the review process much more efficient. One of the most helpful features is a comprehensive Q&A feature that allows you to add comments, questions, and answers in real-time for all documents in the data room. Other security features include fence view security, screen locking and encryption. These options can help to prevent unauthorised access and decrease the possibility that cyberattacks and breaches could occur after sensitive data leaves the firewall of your company.
Another essential feature is flexible permission settings that can be used based on the role, folder and document level. You might want to limit the viewing or downloading of spreadsheets only to a select group of users, and let them make notes.
If you need more advanced features, go with a service that provides customisable security controls. For instance, iDeals allows you to add a custom watermark to all documents and configure a variety of user permissions including ‘view only’ modes fencing view screen blocking remote wipe and up to eight levels of access control. It also supports multiple languages and comes with redaction built-in.
